CUTR Transportation Webcast Series Scope

(Center Identification Number: 79063-01)

Principal Investigator

Stephanie Lewis
Center for Urban Transportation Research (CUTR)
University of South Florida
4202 E. Fowler Avenue, CUT 100
Tampa, Florida  33620-5375
zavacki@cutr.usf.edu
(813) 974-1123

Project Scope

The goals of the biweekly CUTR Transportation Webcast series are:

• To increase the knowledge of transportation professionals and policymakers in Florida, the U.S. and beyond by sharing the latest findings of transportation research.
• To increase the reach of technology transfer, especially to those transportation professionals who are unable to travel to state and national conferences, due to time and cost constraints.
• To encourage discussion among participants and receive input on subjects requiring future research.

Tasks/Deliverables

Task 1: Webinar Coordination and Planning

• Identify dates for webinar series. Over the calendar year, we will hold 15 to 20 webinars generally every other week.
• Solicit topic submissions for the webinar series (work with both internal and external clients and partners)
• Schedule topics and presenters, based on availability – send necessary calendar appointments
• The following items are collected per webinar and posted to the website with an add to calendar file:
  • Title
  • Description
  • Biography(ies) for all speakers
  • High resolution headshots
• Effectively promote each session
  • Website post
  • Facebook post/event
  • Monthly CUTR Transportation Webcast eNewsletter, includes
    • Lists upcoming webinars
    • Contains links to previously recorded webinars
  • As needed, coordinate an orientation/rehearsal/planning session for each webinar presenter

Task 2: Delivery of Content

• The following items are required to be submitted by the presenter prior to delivery (ideally, 72 hours in advance)
  • Final PowerPoint Presentation
  • 3 – 4 follow-up questions while we wait for attendees’ questions to be submitted online
• Uploaded the following items to the webinar software
  • Unless requested by presenter otherwise, a PDF handout of the slides will be made available for downloading by the attendees
  • Final PowerPoint Presentation
• Moderate each webinar, as needed
• Record the audio and PowerPoint presentation component of each webcast

Task 3: Post Webinar Activities

• Compile session evaluations, review evaluations and recommend improvements based on recommendations
• Review each webinar session evaluation for recommended session topics or speakers
• Update each website webinar post with webinar recording and link to evaluation
• Submit total contact hours for webinar
• Add attendees to CUTR mailing list for future announcements, etc.

Project Schedule

Timeline: March 2018 – September 2019