@ Center for Urban Transportation Research at the University of South Florida
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Florida Statewide Transit Training and Technical Assistance Program

(Center Identification Number: 77958-00)

Principal Investigators:

Lisa Staes, Director of Transit Safety and Workforce Development
National Center for Transit Research (NCTR) at the
Center for Urban Transportation Research (CUTR)
University of South Florida
4202 E. Fowler Avenue, CUT 100
Tampa, Florida  33620-5375
staes@cutr.usf.edu
(813) 974-9787

Edward Bart, Senior Research Associate
National Center for Transit Research (NCTR) at the
Center for Urban Transportation Research (CUTR)
University of South Florida
4202 E. Fowler Avenue, CUT 100
Tampa, Florida  33620-5375
ebart@cutr.usf.edu
(813) 974-6693

Exhibit A

Project Scope

Introduction

The Florida Statewide Transit Training and Technical Assistance Program provides training and technical assistance to Florida’s transit professionals and FDOT District Offices. The purpose of the program is to ensure the highest level of productivity among transit professionals; promote and encourage management and operational efficiencies; promote and ensure safety and security at Florida’s transit properties; and ensure the provision of more cost-effective transit services.

Training and technical assistance shall be made available to Florida’s transit professionals and FDOT District Office staff including those in operations, planning, marketing, and maintenance. The training and technical assistance will be provided in a number of topic areas including  professional development, planning, operations, management, marketing, and other topics when deemed necessary by the FDOT Project Manager.

The purpose of this Scope of Work (SOW) is to define the operational and administrative tasks required by a contractor to support the program.

Program Administration

Task 1: Training Program Administration/Program Coordination/Management

CUTR will work with FDOT to develop a survey instrument that will serve as an evaluation tool for identifying the critical training needs of Florida transit systems. Based on the needs assessment survey results, FDOT will direct CUTR to offer key essential training classes. A minimum of five training courses will be offered and will be pre-approved by FDOT. CUTR will work with FDOT and Florida’s transit systems to offer the training courses regionally, whenever appropriate.

CUTR will work with internal trainers, as well as other industry trainers and organizations, such as the National Transit Institute (NTI) and the U.S.DOT’s Transportation Safety Institute (TSI), to offer transit training classes that have been identified in the training needs assessment survey.

CUTR will provide logistical support and coordination for training courses offered through the program, including negotiating costs with independent trainers for training courses, issuing purchase orders, and approving final invoices. Additionally, CUTR will develop information/registration forms for each training course and coordinate the registration process including announcing upcoming training opportunities, registering participants, funding registration fees (when required), coordinating lodging facilities, coordinating training room locations with appropriate audio visual requirements, confirming registrations, and providing logistics to participants and trainers.

CUTR will provide certificates of completion/participation to participants who successfully complete training courses.

Task 2: Technical Assistance Management/Oversight

CUTR will provide limited on-site technical assistance and short-term technical support to Florida’s transit agencies and FDOT District Offices on an as needed basis, as budget permits. On-site technical assistance may include, but not be limited to providing presentations to local city or county commissions, transit agency policy boards, and metropolitan planning organizations on transit related subjects as requested. Short-term technical support includes preparing reports on transit related issues at the request of FDOT, transit agencies or other public agencies. Short-term technical support provided to transit agencies will include those activities which are non-recurring in nature. In addition, the nature of technical assistance requests will only be those tasks that are outside the normal function and capability of a transit agency.

Requests for technical assistance must be reviewed and approved by the FDOT program manager. Once a technical assistance activity is approved, CUTR will develop a separate task order and budget, including labor, fringe and anticipated expenses. The budget for the task or work order will be redirected into a USF internal subaccount in order to closely track, manage and report expenses related to each task order. CUTR will submit to FDOT Activity, Progress Reports and invoice upon the completion on a quarterly basis for ongoing activities. Any unused technical assistance budget will be reallocated to provide additional training opportunities.

Administrative Reports

A progress report shall be prepared and electronically submitted to the FDOT project manager each quarter.  The progress report shall include the following items:

  • An updated project schedule with explanations of any deviations from the planned delivery schedule or budget. The explanations shall include the anticipated impact of any delays and a plan for returning to the target schedule or budget.
  • An updated list/summary of training courses offered during the quarter as well as details about the courses offered including, number of training participants, location, and overall course evaluation results.
  • An updated summary of any technical assistance activities, as well as expected completion dates.
  • A summary of upcoming activities including training courses and technical assistance.
  • Updates to budget risks previously identified and newly identified risks and recommended mitigation strategies.
  • Status of unresolved contract questions (if any).

Project Team

Edward  Bart  a  Senior  Research  Associate  at  CUTR. Mr. Bart will   help with   the overall management   and oversight   of the   LMS, and e-learning   courses including the   possible integration of 3D technologies.

Lisa Staes is the Director of Transit Safety and Workforce Development Programs at CUTR. Ms. Staes will provide overall direction and guidance to CUTR staff and faculty throughout the scope of this project/program.

Training Support Specialist is a Project  Assistant  at  CUTR and  will  provide   administrative assistance for  course  offerings,  meetings,  memos,  e-mails, eblast, travel  coordination  and reimbursement, and website updates.

Instructional/Multimedia Developer at CUTR and will   provide   technical support   for the website, listserv, eblasts, and maintain and update the program’s website. This position will serve as the administrator of the Learning Management System {LMS).

Project Schedule

May 2013 to May 2014

Project Budget

Total Project Cost     $184,268

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Sponsors

  • Florida Department of Transportation
  • US Department of Transportation

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Address

National Center for Transit Research c/o Center for Urban Transportation Research 4202 E. Fowler Ave., CUT100 Tampa, FL 33620-5375